THE ROAD TO ROO 2018
HOSTED BY LIGHTNING 100
PRESENTED BY MILLER LITE
If chosen as a finalist, your band will compete at The Road to Roo. All PRELIMINARY ROUNDS will be hosted at The Basement East on the following dates: February 26th, March 6th, March 12th, March 20th, and/or April 3rd. Bands will be selected to play each round in random order. During the PRELIMINARY ROUNDS, each band will be allowed a 20 min set time. We suggest that each band prepare approximately 4-5 songs to accommodate time restraints. The top scoring band from each PRELIMINARY ROUND will move on the TENNESSEE STATE FINALS on April 9th, 2018 at The Basement East. Advancing bands will be notified of their advancement the day after each show, and will be given details, on a later date, with further information on their appearance in the TENNESSEE STATE FINALS.
The TENNESSEE STATE FINALS will be hosted at The Basement East on April 9th, 2018. During the PRELIMINARY ROUNDS, each band will be allowed a 30 min set time. We suggest that each band prepare approximately 6-7 songs to accommodate time restraints. The top scoring band from the TENNESSEE STATE FINALS will be announced the Winner and be given a slot to perform at Bonnaroo Music and Arts Festival 2018. Winner will be notified of their advancement on-site the night of the final showcase, and will be given details, on a later date, with further information on their appearance at Bonnaroo.
Set-up and tear-down time will overlap with the bands preceding and following your own for less down time. Note: Each band will be responsible for keeping track of their time. DO NOT GO OVER ON TIME.
- Each band member must be 21 year of age or older by February 25th, 2018 and subject to background check. Each band member is required to bring a state issued ID to the Preliminary Rounds to prove age. Any band member that is not at least 21 years old will not be allowed to play and if the band cannot perform without the member, they will be disqualified. Maximum band size is 10 members.
- All bands must have a “family Friendly/all ages” presentation, meaning no cursing, lewd lyrics or inappropriate attire. Any actions or lyrics determined to be indecent or obscene by the judges will result in the disqualification of the entry. Judge’s decisions are final and may not be appealed. No cover songs permitted.
- No bands will be permitted to sell merch during this contest as space is limited in the venue. Bands are permitted bring in their own lighting technicians or board operators on the State Final show only and all information must be advanced with production and venue.
ADDITIONAL NOTES (CONTINUED):
- Each band will need to arrive at the designated host venue at a specified time for load-in and sound check. At this time, one member of each band will draw for their performance time slot that night. These times will be communicated directly with each band prior to each showcase by a representative from Tuned In Broadcasting. If a band is not on-site at this time, they will automatically go first. If there are two bands not on-site at this time, the first band to arrive will go second and the last band to arrive will go first in the performance order. So on and so forth.
- Bands who perform longer than their advanced set time, may be at risk of disqualification.
VIDEO & ADVERTISING PERMISSIONS:
All bands participating in ROAD TO ROO 2018 must agree to allowance and usage of the following to promote this year’s competition and potential use in future promotion. By continuing into the PRELIMINARY & STATE FINALS rounds, a band/artist ‘s agreement to these terms is assumed.
THE ROAD TO ROO may use the following for promotional purposes:
- Conduct an interview, including audio/video footage
- Record performance/practice footage integrating Miller Lite product
- Album Art
- Band or Artist Logos
- Synchronization Music License including 100% Master Recording and Publishing rights
- Publishing rights
- Permission to use and edit band or artist content
- Participants must use the provided equipment (general backline) available at each host venue. Participants must provide any additional equipment. This equipment must be able to plug into the provided sound system. Prior to each showcase, a representative from Tuned In Broadcasting will communicate with each band about equipment availability and requirements at each host venue. Each band is required to provide stage plot before February 27th, 2017.
- Tuned In Broadcasting and the host venues are not responsible for damage or theft of personal property.
- Abuse or theft of the provided equipment will result in immediate disqualification of the artists and will require offending individual(s) to make reparations to the equipment provider.
- All bands must be able to available to play at least one of the following dates for the preliminary round: February 26th, March 6th, March 12th, March 20th, and/or April 3rd. All bands must also be available to play the State Final round on April 9th.
Final score will be determined based on 50% judge panel votes, 40% crowd votes, and 10% online votes.
- Judge’s Scoring Criteria – Musicianship: possible 10/10, Vocals: possible 10/10, Songs: possible 10/10, Appearance: possible 10/10, Crowd Engagement: possible 10/10 TOTAL: possible 50/50. This counts for 50% of each band’s score.
- Crowd Scoring – Attendees must arrive before 9pm to receive a scoring card. Voting will officially begin at 9pm, when the ballot box is placed out. Each attendee is only allowed to vote once. Attendees are NOT allowed to vote more than once, even if they have more than one scoring card (e.g. voting for a friend). Attendees can score each band that performs, and their choice for winning band will be counted towards that bands final crowd score. Incomplete scoring cars will be considered invalided and will not be counted. This counts for 40% of each band’s score.
- Online Scoring – During each live performance of the competition, an online live-stream will allow viewers to watch each band and vote. Specific voting and live-stream platform is subject to change. This vote will account for 10% of each band’s score.
- To determine each band’s total score, judge’s scores for each of the five criteria will be averaged and then added together, for a total judge’s score (out of 50 possible points). This score will be multiplied by .50, yielding the total weighted judge’s score. Crowd scoring will be determined by dividing the number of fan votes received by each band by the total number of crowd votes that night, yielding the percentage of fan votes received by each band. This percentage will be multiplied by 50 to give the numerical fan vote equivalent to the judge’s vote. This number will then be multiplied by .40. The online votes will be calculated the same way as crowd scoring, with the final number being multiplied by .10 and then added to the crowd final score, yielding the total weighted fan’s score. To determine a final total score, the weighted judge’s scores and weighted fan’s scores will be added together, giving each competing band a final score, out of a possible 50 points. (See Example below)
- Total Fan Votes Cast During that Night’s Showcase: 200
- Total Judge’s Score: (Judge 1 + Judge 2)/2, or (36.5 + 38.5)/2 = 37.5
- Total Weighted Judge’s Score = (Total Judge’s Score for Band A x Judge’s Score Weight), or 37.5 x .75 = 28.125
- Percentage of Crowd Votes: # of Fan Votes for Band A / Total # of Votes Cast for All Bands During that Night’s Showcase, or 75/200 = .375
- Numerical Fan Vote Equivalent: Percentage of Fan Votes x Judge’s Vote Equivalent Factor, or .375 x 50 = 18.75
- Total Weighted Fan Score: Numerical Fan Vote Equivalent x Fan Score Weight, or 18.75 x .50 = 9.375
- Final Total Score for Band A: Total Weighted Judge’s Score + Total Weighted Fan’s Score, or 28.125 + 9.375 =37.5