Play at Pilgrimage Rules


Contest Rules

  1. The 2019 PLAY AT PILGRIMAGE Contest (“Promotion”) is open to citizens who live in a 30 mile middle radius of Nashville TN, who are 21 years of age or older, and have a valid U.S. driver’s license at the time of participation. The Promotion is subject to applicable federal, state and local laws and regulations. Sponsor reserves the right, at any time, to verify eligibility requirements in any manner it deems appropriate. By participating, participants agree to these Official Rules, which are final and binding in all respects. Void where prohibited.
  2. Submission Period begins at 9:00:00 a.m. Central Daylight Time on March 23rd and ends at 11:59:59 p.m. Central Time on June 10, 2019 (“Submission Period”). Sponsor’s computer is the official timekeeping device for the Promotion.
  3. How Bands Can Enter: During the Submission Period, visit (“Website”) and provide the required information and accept these Official Rules.
    Limit one (1) entry per person/email address for the entire Submission Period regardless of category and regardless of method of entry. Participants may not enter using multiple email addresses nor may entrants use any other device or artifice to enter under multiple identities. Multiple entrants are not permitted to share the same email address. Any attempt by any entrant to obtain more than the stated number of entries by using multiple/different email addresses, identities, registrations and logins or any other methods will void that entrant’s entries and that entrant may be disqualified. Use of any automated system to participate is prohibited and will result in disqualification. In the event of a dispute as to any registration or play, the authorized account holder of the email address used to register will be deemed to be the entrant. The “authorized account holder” is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address. Potential winners may be required to show proof of being the authorized account holder.
    Submission of an entry grants Sponsor and its agents the right to publish song on website, use, adapt, edit and/or modify(radio edit) such entry in any way, in any and all media, without limitation, and without consideration to the entrant. By submitting, you’ve given us the right to play and post your music. Entries: must be the original work of the entrant; may not have won previous awards; may not have been published previously; must not infringe upon third-party rights, and must be suitable for publication (i.e., may not be obscene or indecent). Any person featured in submissions must sign a release prior to awarding of the prize. Submissions are accepted by bands that currently live in a 30 mile radius of Nashville, TN 37203.
    BY SUBMITTING AN ENTRY, ENTRANT ACKNOWLEDGES THAT HIS/HER ENTRY MAY BE POSTED ON SPONSOR’S WEBSITE, AT SPONSOR’S DISCRETION. Submission of an entry grants Sponsor and its agents an unlimited, worldwide and license and right to publish, use and/or publicly perform the entry in any way, in any and all media, without limitation, and without consideration to the entrant. Lightning 100 can use this song until the last day Play at Pilgrimage on August 7, 2019.
    By submitting an entry in the Contest, you hereby warrant and represent that your entry conforms to the Entry Requirements set forth below:
    • Entry must comply with these Official Rules and any Terms of Service on the Website
    • Entry cannot be sexually explicit or suggestive, or unnecessarily violent or derogatory of any ethnic, racial, gender, religious, professional or age group, or profane or pornographic, or contain nudity or any materially dangerous activity;
    • Entry cannot promote alcohol, illegal drugs, tobacco, firearms/weapons (or the use of any of the foregoing), or any activities that may appear unsafe or dangerous, or any particular political agenda or message;
    • Entry cannot be obscene or offensive, or endorse any form of hate or hate group;
    • Entry cannot defame, misrepresent or contain disparaging remarks about Sponsor or its products or other people, products or companies;
    • Entry cannot infringe on trademarks, logos or trade dress owned by others, or advertise or promote any brand or product of any kind, without permission, or contain any personal identification, such as license plate numbers, personal names, email addresses or street addresses;
    • Entry cannot contain copyrighted materials owned by others (including photographs, sculptures, paintings and other works of art or images published on or in websites, television, movies or other media) without permission, and Sponsor does not permit the infringement of others’ rights, and declares that any use of materials not original to the entrant (except copyrighted materials owned by Sponsor) is grounds for disqualification from the Contest.
    • Entry cannot copy a movie, book or photo, or include materials, images, graphics, music or trademarks belonging to any third parties or incorporate the names, voices, likeness or personas of any party other than the entrant unless entrant has obtained all rights necessary to permit entrant to use same in connection with entry and grant the rights herein granted to Sponsor;
    • Entry cannot contain background artwork unless it is an original work of the entrant, and any artwork, murals, etc. that can be seen in entries must be created solely by the entrant or entrant must be the sole owner of all copyright interests therein;
    • Entry cannot infringe on the right of publicity of any person, living or dead, without permission;
    • Entry cannot communicate messages or images inconsistent with the positive images and/or goodwill to which Sponsor wishes to associate; and
    • Entry cannot depict a violation of any law, and cannot itself be in violation of any law.
    Tuned In Broadcasting, INC is committed to complying with U.S. copyright law and to responding to claims of copyright infringement. Tuned In Broadcasting, Inc. will promptly process and investigate notices of alleged infringement and will take appropriate actions under the Digital Millennium Copyright Act, Title 17, United States Code, Section 512(c) (“DMCA”). Pursuant to the DMCA, notifications of claimed copyright infringement should be sent to a Service Provider’s Designated Agent.
    For your complaint to be valid under the DMCA, you must provide all of the following information when providing notice of the claimed copyright infringement:
    A. A physical or electronic signature of a person authorized to act on behalf of the copyright 
B. Identification of the copyrighted work claimed to have been infringed; 
C. Identification of the material that is claimed to be infringing or to be the subject of the infringing activity, and that is to be removed or access to which is to be disabled, as well as information reasonably sufficient to permit Tuned In Broadcasting, Inc. to locate the material; 
D. Information reasonably sufficient to permit Tuned In Broadcasting, Inc. to contact the copyright owner, such as an address, telephone number and, if available, an email address; 
E. A statement that you have a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or law; and 
F. A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the copyright owner. For more details on the information required for valid notification, see 17 U.S.C. 512(c)(3). You should be aware that, under the DMCA, claimants who make misrepresentations concerning copyright infringement may be liable for damages incurred as a result of the removal or blocking of the material, court costs and attorney’s fees.
    ENTRIES POSTED TO THE WEBSITE WERE NOT EDITED BY SPONSOR AND ARE THE VIEWS/OPINIONS OF THE INDIVIDUAL ENTRANT AND DO NOT REFLECT THE VIEWS OF SPONSOR IN ANY MANNER. Any waiver of any obligation hereunder by Sponsor does not constitute a general waiver of any obligation to entrants. Sponsor reserves the right to waive the Contest entry requirements set forth herein at its reasonable discretion.
    Sponsor reserves the right, at its reasonable discretion, during or upon completion of the Promotion Period, to request that any entrant resubmit his/her entry which fails to comply with the Contest entry requirements prior to any judging or voting period.
    By submitting an entry, you agree that your submission is gratuitous and made without restriction, and will not place Sponsor under any obligation that Sponsor is free to disclose or otherwise disclose the ideas contained in the video on a non-confidential basis to anyone or otherwise use the ideas without any additional compensation to you. You acknowledge that, by acceptance of your submission, Sponsor does not waive any rights to use similar or related ideas previously known to Sponsor, or developed by its employees, or obtained from sources other than you.
    Sponsor reserves the right to, and may or may not, monitor/screen entries prior to posting them to the Website. By entering, you acknowledge that Sponsor has no obligation to use or post any entry you submit.
  4. Contesting Period:
    Play at Pilgrimage Semi-Finals

The City Semi-Final rounds will be hosted at The Five Spot on July 3rd, July 10th, July 17th, July 24th, and July 31st. Bands will be selected to play each round in random order. During the City Semi-Final Rounds, each band will be allowed 45 minutes total for set-up, performance, and tear-down. We suggest that each band prepare 4 songs. The top scoring band from each City Semi-Final round will move on to the City Finals at The Five Spot on August 7, 2019. The 5 advancing bands (1 from each City Semi-Final Round) will be selected in random order play at the City Finals. Advancing bands will be notified of their advancement the day after each show, and will be followed up with on a later date with further information on their appearance in the next round.

Play at Pilgrimage Finals

The City Finals will be hosted at The Five Spot on August 7, 2019. During the City Finals, each band will be allowed 45 minutes total for set-up, performance, and tear-down. We suggest that each band prepare 4 songs. The top scoring band from the City Finals will be announced the Winner and be given a slot to perform at Pilgrimage Music and Cultural Festival 2019. Winner will be notified of their advancement on-site the night of the final showcase and will be followed up with on a later date with further information on their appearance at Pilgrimage.
Set-up and tear-down time will overlap with the bands preceding and following your own for less downtime. Note: Each band will be responsible for keeping track of their time. DO NOT GO OVER ON TIME.

Additional Notes about Contesting Period:
Each band will need to arrive at the designated host venue at a specified time for load-in and sound check. At this time, one member of each band will draw for their performance time slot that night. These times will be communicated directly with each band prior to each showcase by a representative from Tuned In Broadcasting. If a band is not on-site at this time, they will automatically go first. If there are two bands not on-site at this time, the first band to arrive will go second and the last band to arrive will go first in the performance order. So on and so forth.

The winning band will receive a slot on The ASCAP Shady Grove Stage, time/date TBD. A maximum number of band members allowed to play is 10. Winner will also receive a $5,000 trust from J. W. Couch Foundation.

                          Technical Information:


Participants must use the provided equipment (general backline) available at each host venue. Participants must provide any additional equipment. This equipment must be able to plug into the provided sound system. Prior to each showcase, a representative from Tuned In Broadcasting will communicate with each band about equipment availability and requirements at each host venue. Each band is required to provide stage plot before June 28, 2019.


Tuned In Broadcasting and the host venues are not responsible for damage or theft of personal property.


Abuse or theft of the provided equipment will result in immediate disqualification of the artists and will require offending individual(s) to make reparations to the equipment provider.

  1. All bands must be able to available to play at least one of the following dates and August 7th July 3rd, July 10th, July 17th, July 24th, July 31st Judging:


Final score will be determined based on 75% judge panel votes and 25% crowd votes.
Judge’s Scoring Criteria – Musicianship: possible 10/10, Vocals: possible 10/10, Songs: possible 10/10, Stage Presence: possible 10/10, Crowd Engagement: possible 10/10 TOTAL: possible 50/50. This counts for 75% of each band’s score.
Crowd Scoring – Attendees must arrive by 10pm to receive a scoring card. Voting will officially begin at 10pm, when the ballot box is placed out. Each attendee is only allowed to vote once. Attendees are NOT allowed to vote more than once, even if they have more than one scoring card (e.g. voting for a friend). Attendees can score each band that performs, and their choice for winning band will be counted towards that bands final crowd score. Incomplete scoring cars will be considered invalided and will not be counted. This counts for 25% of each band’s score.
To determine each band’s total score, judge’s scores for each of the five criteria will be averaged and then added together, for a total judge’s score (out of 50 possible points). This score will be multiplied by .75, yielding the total weighted judge’s score. Crowd scoring will be determined by dividing the number of fan votes received by each band by the total number of crowd votes that night, yielding the percentage of fan votes received by each band. This percentage will be multiplied by 50 to give the numerical fan vote equivalent to the judge’s vote. This number will then be multiplied by .25, yielding the total weighted fan’s score. To determine a final total score, the weighted judge’s scores and weighted fan’s scores will be added together, giving each competing band a final score, out of a possible 50 points. (See Example below)

Judge 1 Scores for Band A:
Musicianship: 7/10
Vocals: 6/10
Songs: 5.5/10
Appearance: 8/10
Crowd Engagement: 10/10
Total: 36.5/50

Judge 2 Scores for Band A:
Musicianship: 6/10
Vocals: 8/10
Songs: 7/10
Appearance: 8.5/10
Crowd Engagement: 9/10
Total: 38.5/50
Fan Votes for Band A: 75
Total Fan Votes Cast During that Night’s Showcase: 200

Total Judge’s Score: (Judge 1 + Judge 2)/2, or (36.5 + 38.5)/2 = 37.5
Total Weighted Judge’s Score = (Total Judge’s Score for Band A x Judge’s Score Weight), or 37.5 x .75 = 28.125
Percentage of Crowd Votes: # of Fan Votes for Band A / Total # of Votes Cast for All Bands During that Night’s Showcase, or 75/200 = .375
Numerical Fan Vote Equivalent: Percentage of Fan Votes x Judge’s Vote Equivalent Factor, or .375 x 50 = 18.75
Total Weighted Fan Score: Numerical Fan Vote Equivalent x Fan Score Weight, or 18.75 x .25 = 4.6875
Final Total Score for Band A: Total Weighted Judge’s Score + Total Weighted Fan’s Score, or 28.125 + 4.6875 =32.8125


  1. I’m pretty sure I accidentally submitted to play pilgrimage twice. I was logged out the first time and wasn’t sure if it went through. I am very sorry, please dont disqualify us for this. Thank you
    The Sun Bodies


Please enter your comment!
Please enter your name here